Documentation / Quality assurance
The syllabus archive
Section syllabi filled in from the course’s Word template and uploaded from the LMS, kept term by term.
A course outline is the approved record; a syllabus is one instructor’s section of it in one term. In the LMS, instructors download the course’s syllabus as a Word template — the approved course, with their own details left blank — fill it in and upload it back. Lecon keeps every one — past and current, and alongside them the ones added by hand for sections no LMS carried.
- Filter by status, course, program and term. A syllabus appears here as soon as an instructor uploads one against an approved course outline.
- A section whose syllabus never went through the LMS can be added by hand: choose the course, the term and the instructor, and attach the document the class was given. It is listed as added by hand, with the file beside it.
- The template carries the policies, the grading scheme and the outline content of the approved course, and an Instructor information table left blank: name, email, phone, office location and hours, section, term, class meetings, room, teaching assistant and faculty profile.
- Instructors upload the filled-in Word file, or a PDF saved from it. A Word file made from another course’s template is refused, so a syllabus cannot end up on the wrong course. A new upload replaces the one before.
- Students in the LMS see only the uploaded file — a PDF on the page, a Word file to download — and only once it may be shown to them. An approver opens the same file.
- A course’s own Syllabus button shows the same template, to print or download as Word.
Whether syllabi need approving
Settings → Courses and syllabi → Syllabus approval decides this. Either uploading a syllabus publishes it to the class straight away, or uploading sends it for approval — to a chair or a dean — and the class reads it once it is approved.
- Skills and policies, on the same settings page, is where the standard wording lives — academic integrity, accessibility, attendance — written once and chosen on each course.
- Version names let you call versions what your institution calls them, since the archive and the calendar both print them.